Your Remote Office At the Lake

Hello out there Canada !

I'm re-issuing my "virtual office" blog post on working remotely at the lake - the remote office. I am also including a "video" produced last summer to help you think about how you might plan on working remotely this summer. Cheers to a great start to the month of July. Happy Canada Day long weekend.

VIDEO LINK HERE  

Ah summer...time to set up the virtual office.

A time when families plan to spend more time together with each other, extended families and friends. For many Canadians, it is a time to enjoy that special place known as the "cottage", "camp" or "cabin", depending on of course which part of this vast and magnificent land you might be headed to...the coast - lake - river - countryside - hills or mountains.

For me, that "camp" becomes my summer location and headquarters in Central Canada for the Devins Network. I get a smile on my face just writing that! It's the virtual office.

Even when I was still working full time at Molson Coors, I would make the weekly treck northwards to Kenora from Toronto late on a Thursday night and return on Monday.

Thankfully, I had the benefit of understanding and supportive colleagues and a CEO who knew that I was plugged in and accessible at all times, regardless of my physical location. Ground rules in that regard are critically important to make the model work. Establish that agreement early on so that the context is understood by your team and clients.

The remote or virtual office concept is being adapted and embraced by more and more individuals and businesses. I truly believe in this web-connected network society in which we live, if you've got access to the web, you are on the job; available and in touch.

Obviously, the truth is that virtual office or job locations are not for everyone. If you are an administration type, that requires physical files at your disposal, it's likely the case that you need to be next to those physical files. 

If you are on a production line or supervising production lines or operations, it is likely important that you are physically on the site in case troubleshooting is required.

However, if you can execute your responsibilities and fulfil on your accountabilities online, without requiring a physical presence - you can likely make the virtual office thing happen.

So what does a virtual office look like, feel like ?

DETERMINE THE WORKSPACE

Establishing your physical "workspace" is a critical consideration, in setting up your virtual office. A desk, chair, printer, filing space, office items, mouse, keyboard, clock are all important for your physical set up. Most important is an agreement with your family members of where you locate in their environment. You may have to take a call or examine something online at any point in the day. Having space that will allow for this and not cause friction with the rest of the family is key to happiness for those sharing your newly created office space.

A PHONE

Cell phones allow you to be in touch anywhere anytime as long as you have cell service. I find that more and more folks are leaving the landline behind and moving to cell phone only. Given that most families have plans for each member of the family - it has become the predominant device for contact...voice or text. As a solopreneur my cell phone is my phone for business and travels with me everywhere. Depending on how "remote" you are, you might need to do some research on network availability and service in your area. Most communities and service providers have figured out how to keep their permanent and summer residents connected.

COMPUTER

Hardwired to the net or Wifi will provide you with the connectedness you need to access your work team, clients, suppliers, colleagues, and prospects. If you don't have wifi you may actually have the benefit of a data plan and you can "hotspot" from your phone. Research most accessible and affordable options. Another critical consideration is your "back up". By this, I am referring to a  backup device. I stumbled upon a situation where my computer needed servicing. Having an Apple Mac Book it required being shipped away for several days. Thus, I needed to have a backup laptop, tablet or device.

WIFI

I have struggled year after year with just simply unacceptable wifi service from the local provider. I am now into my second summer with xplornet.com and find them to be outstanding. Currently, I have 20.7 MBPS down and  1.6 MBPS up. I have had better than than through the week.

DOCUMENTS 

Platforms such as dropbox, google drive, box, icloud and or various other clouds allow you to arrange your critical documents for access. You can also share and edit with teams via these platforms. It might take some getting used to but is really slick once you are operating in this space. This will also provide a safe back-up for you with access on any device if your primary computer or lap to go on the fritz.

FACE TO FACE

Facetime for Apple folks, SKYPE for just about anyone and many other video conference platforms like "Go To Meeting" allow you to conduct virtual meetings where you actually do have face to face ability through your computer, tablet or phone device. Facebook, Twitter, Instagram and snap chat all have face to face capability as well.

VOICE TO VOICE OR SCREEN SHARING

Plenty of conference call platforms on phones and available today to ensure that you can remain connected and be engaged in meetings whenever that call might be on your calendar. I recommend securing a conference line so that you have it on the ready, rather than having to scramble if in need of convening a call with your team or clients. Join Me is a terrific service to share your screen with others via conference call. Webex or Zoom are also great services.

CONFERENCE ROOMS

Most hotels, and many local businesses offer up their conference space for use by individuals or small businesses. You don't have to look too far before finding something that will suit your needs. This is particularly important if you are need in several hours on a "call". It could be a major inconvenience to your family if you are set up in common space in your abode. Often times there is idle space in summer months in cottage country, the establishment might appreciate a few tweets, Trip Advisor referral or Facebook like or recommendation from you in return.

CALENDAR AND ALARM

Don't fall into a trap of getting distracted with what is going on at your virtual location environment. Have a calendar plan with "notifications" when meetings, calls or assignments are due. Since you are remote, you might sometimes be slightly adrift. Make sure you have a good system in place to stick with your business schedule, when required.

PLAN YOUR WORK WINDOWS

Put a plan in place to lay out your work each day. Rob Hatch at Owner Media has a good process that he talks about in his "work like you're on vacation" course. His suggestion is to lay out your work the night before, plan it, plan the outcomes and schedule that time free of distractions.

MAIL

Canada Post will allow for personal mail being forwarded, or how about having home office send you your mail weekly in a ground courier envelope. Many cottage communities also have local post office box availability. Depending on whether you know your community, or are just renting for the summer - don't just assume that your standard courier will be able to get to you. Talk to locals first. Remember that most cottage country areas do have a day or two delay in reaching you.

BANKING

There are now so many options to bank and complete transactions online. All of the banks and credit unions seem to have set up online banking ease. You can also utilize PayPal as a transaction service to pay online.

FEELING REMOTE AND AWAY FROM INFORMATION

Google it ! YouTube it ! There is no reason for you to feel out of touch if you are connected to the web in your virtual office.

NETWORKING GAPS

Pick your pathway and engage with folks through platforms existing on LinkedIN, Facebook, Twitter and Google + (to just name a few...). If you are remote, you may feel that you are disconnected from people. You can stay in touch through your networks. As part of your plan, you might decide to reach out to a number of people through the week. Drop those into your calendar with a purpose in mind. Check out profiles with your cottage community in their profile. A great twitter search tool for this is Audiense.

DISCIPLINE

Getting your mindset established from the get-go is most critical. Know when you are at "work" and when you are at "leisure". Plan your day, work your plan. Schedule appropriate amount of time for calls, email, social networking. Routine calls or meetings will make for better planning over the longer term. Discipline and planning will make this work with ease. Those early morning sunrises might make for the perfect time to wipe off the morning dew, grab a nice hot coffee, cup of tea, iced drink or smoothie on your deck or dock to check incoming mail and plan your day.

JUST A CALL OR EMAIL AWAY!

The biggest hurdle with establishing a virtual office is you getting your head around the fact that nothing is impossible to get done when you are remote. The other hurdle is getting those that you work with and support comfortable with the fact that you are achieving your goals and accomplishing the work that needs to get done; even though you are not physically at a location. No need to rub it in, but acknowledging accomplishments from your place away is a good reinforcement that the work is getting done.

Get your virtual office established and...enjoy the summer !

VIDEO LINK ALSO HERE - smiles.

@FergDevins @DevinsNetwork


Advent Calendar Traditions

Continuing on my seasonal posts of Holiday Awesome - inspired by Neil Pasricha's "The Book of (Holiday) Awesome".

 

The Advent Calendar is one of those holiday season traditions that help us with the countdown to Christmas Day. The advent calendars have become a tradition that offers a token of joy during the 24 days leading up to the last "opening day" being December 25th. The origin is traced back to some point in the 19th century. It was originally a Protestant tradition when religious families would mark a line for every day in December until Christmas eve. Advent calendars were a countdown to the coming of Jesus Christ into the world.

 

On a more commercial front, it is always amazing each year, to see the new creativity that arrives on the shelves of gift shops and grocers as the advent approaches.

 

For a few years, I enjoyed sharing a tea with my daughter through mutually benefitting from gifting the David's Tea holiday collection. Naturally, if you search Google you'll find a wide and fascinating array of the "best of advent calendars for 2017"Chatelaine also offered up their choices for 2017 at "Best Advent Calendars".

 

This year my advent calendar is in tribute to our Toronto Maple Leafs. I arrived home from a business trip December 1st to find my advent calendar waiting for me on the kitchen table. It is a "limited edition" run full of assorted Lindt chocolate samples for the season. For every Toronto Maple Leafs advent calendar sold, the Maple Leafs Sports and Entertainment Foundation will gain a $1.00 to invest in their community initiatives.

 

So, I'm counting down to Christmas with my Toronto Maple Leafs advent calendar and counting down to see if they will keep pushing for top of the league, to close out this calendar year. Go Leafs Go !

 

I hope you and your family are enjoying your own special choice of advent calendar as the countdown to Christmas this December has begun.

 

Ferg Devins

 

 


Fairmont YVR Christmas Tree

Hotel Lobbies and the Joy of Christmas

Keeping consistent with the Neil Pasricha, "The Book of (Holiday) Awesome", my post today is reflecting on the joy of Christmas while traveling.

 

When travelling on business, it was always interesting to see various states of decoration as the month of November progressed. It was particularly gratifying when met with a winter storm in November, to see a Christmas tree or decorations in the hotel lobby upon arrival. The warmth of Christmas decorations helped dismiss the incovenience of snow, slush, slow roads, heavy traffic and grumpy winter travelers.

 

Traveling to British Columbia this week, I arrived late on Sunday night and bunked in at the Fairmont Hotel at the Airport in Vancouver.

 

To my absolute delight, there was an "upside down" Christmas tree hanging in the lobby. There were also several other trees and decorations in the main lobby area. It is just such a wonderfully welcoming feeling to see these lobbies decorated for the season.

 

I truly think that hoteliers worldwide should take a bow for the work that you and your staff put into decorating your properties for the holiday season. Just know that the hard work does bring joy to travelers at this time of year.

 

Simply - awesome work.

 

@fergdevins

 


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A Look Inside the Protein Bar

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