Your Remote Office At the Lake

Hello out there Canada !

I'm re-issuing my "virtual office" blog post on working remotely at the lake - the remote office. I am also including a "video" produced last summer to help you think about how you might plan on working remotely this summer. Cheers to a great start to the month of July. Happy Canada Day long weekend.

VIDEO LINK HERE  

Ah summer...time to set up the virtual office.

A time when families plan to spend more time together with each other, extended families and friends. For many Canadians, it is a time to enjoy that special place known as the "cottage", "camp" or "cabin", depending on of course which part of this vast and magnificent land you might be headed to...the coast - lake - river - countryside - hills or mountains.

For me, that "camp" becomes my summer location and headquarters in Central Canada for the Devins Network. I get a smile on my face just writing that! It's the virtual office.

Even when I was still working full time at Molson Coors, I would make the weekly treck northwards to Kenora from Toronto late on a Thursday night and return on Monday.

Thankfully, I had the benefit of understanding and supportive colleagues and a CEO who knew that I was plugged in and accessible at all times, regardless of my physical location. Ground rules in that regard are critically important to make the model work. Establish that agreement early on so that the context is understood by your team and clients.

The remote or virtual office concept is being adapted and embraced by more and more individuals and businesses. I truly believe in this web-connected network society in which we live, if you've got access to the web, you are on the job; available and in touch.

Obviously, the truth is that virtual office or job locations are not for everyone. If you are an administration type, that requires physical files at your disposal, it's likely the case that you need to be next to those physical files. 

If you are on a production line or supervising production lines or operations, it is likely important that you are physically on the site in case troubleshooting is required.

However, if you can execute your responsibilities and fulfil on your accountabilities online, without requiring a physical presence - you can likely make the virtual office thing happen.

So what does a virtual office look like, feel like ?

DETERMINE THE WORKSPACE

Establishing your physical "workspace" is a critical consideration, in setting up your virtual office. A desk, chair, printer, filing space, office items, mouse, keyboard, clock are all important for your physical set up. Most important is an agreement with your family members of where you locate in their environment. You may have to take a call or examine something online at any point in the day. Having space that will allow for this and not cause friction with the rest of the family is key to happiness for those sharing your newly created office space.

A PHONE

Cell phones allow you to be in touch anywhere anytime as long as you have cell service. I find that more and more folks are leaving the landline behind and moving to cell phone only. Given that most families have plans for each member of the family - it has become the predominant device for contact...voice or text. As a solopreneur my cell phone is my phone for business and travels with me everywhere. Depending on how "remote" you are, you might need to do some research on network availability and service in your area. Most communities and service providers have figured out how to keep their permanent and summer residents connected.

COMPUTER

Hardwired to the net or Wifi will provide you with the connectedness you need to access your work team, clients, suppliers, colleagues, and prospects. If you don't have wifi you may actually have the benefit of a data plan and you can "hotspot" from your phone. Research most accessible and affordable options. Another critical consideration is your "back up". By this, I am referring to a  backup device. I stumbled upon a situation where my computer needed servicing. Having an Apple Mac Book it required being shipped away for several days. Thus, I needed to have a backup laptop, tablet or device.

WIFI

I have struggled year after year with just simply unacceptable wifi service from the local provider. I am now into my second summer with xplornet.com and find them to be outstanding. Currently, I have 20.7 MBPS down and  1.6 MBPS up. I have had better than than through the week.

DOCUMENTS 

Platforms such as dropbox, google drive, box, icloud and or various other clouds allow you to arrange your critical documents for access. You can also share and edit with teams via these platforms. It might take some getting used to but is really slick once you are operating in this space. This will also provide a safe back-up for you with access on any device if your primary computer or lap to go on the fritz.

FACE TO FACE

Facetime for Apple folks, SKYPE for just about anyone and many other video conference platforms like "Go To Meeting" allow you to conduct virtual meetings where you actually do have face to face ability through your computer, tablet or phone device. Facebook, Twitter, Instagram and snap chat all have face to face capability as well.

VOICE TO VOICE OR SCREEN SHARING

Plenty of conference call platforms on phones and available today to ensure that you can remain connected and be engaged in meetings whenever that call might be on your calendar. I recommend securing a conference line so that you have it on the ready, rather than having to scramble if in need of convening a call with your team or clients. Join Me is a terrific service to share your screen with others via conference call. Webex or Zoom are also great services.

CONFERENCE ROOMS

Most hotels, and many local businesses offer up their conference space for use by individuals or small businesses. You don't have to look too far before finding something that will suit your needs. This is particularly important if you are need in several hours on a "call". It could be a major inconvenience to your family if you are set up in common space in your abode. Often times there is idle space in summer months in cottage country, the establishment might appreciate a few tweets, Trip Advisor referral or Facebook like or recommendation from you in return.

CALENDAR AND ALARM

Don't fall into a trap of getting distracted with what is going on at your virtual location environment. Have a calendar plan with "notifications" when meetings, calls or assignments are due. Since you are remote, you might sometimes be slightly adrift. Make sure you have a good system in place to stick with your business schedule, when required.

PLAN YOUR WORK WINDOWS

Put a plan in place to lay out your work each day. Rob Hatch at Owner Media has a good process that he talks about in his "work like you're on vacation" course. His suggestion is to lay out your work the night before, plan it, plan the outcomes and schedule that time free of distractions.

MAIL

Canada Post will allow for personal mail being forwarded, or how about having home office send you your mail weekly in a ground courier envelope. Many cottage communities also have local post office box availability. Depending on whether you know your community, or are just renting for the summer - don't just assume that your standard courier will be able to get to you. Talk to locals first. Remember that most cottage country areas do have a day or two delay in reaching you.

BANKING

There are now so many options to bank and complete transactions online. All of the banks and credit unions seem to have set up online banking ease. You can also utilize PayPal as a transaction service to pay online.

FEELING REMOTE AND AWAY FROM INFORMATION

Google it ! YouTube it ! There is no reason for you to feel out of touch if you are connected to the web in your virtual office.

NETWORKING GAPS

Pick your pathway and engage with folks through platforms existing on LinkedIN, Facebook, Twitter and Google + (to just name a few...). If you are remote, you may feel that you are disconnected from people. You can stay in touch through your networks. As part of your plan, you might decide to reach out to a number of people through the week. Drop those into your calendar with a purpose in mind. Check out profiles with your cottage community in their profile. A great twitter search tool for this is Audiense.

DISCIPLINE

Getting your mindset established from the get-go is most critical. Know when you are at "work" and when you are at "leisure". Plan your day, work your plan. Schedule appropriate amount of time for calls, email, social networking. Routine calls or meetings will make for better planning over the longer term. Discipline and planning will make this work with ease. Those early morning sunrises might make for the perfect time to wipe off the morning dew, grab a nice hot coffee, cup of tea, iced drink or smoothie on your deck or dock to check incoming mail and plan your day.

JUST A CALL OR EMAIL AWAY!

The biggest hurdle with establishing a virtual office is you getting your head around the fact that nothing is impossible to get done when you are remote. The other hurdle is getting those that you work with and support comfortable with the fact that you are achieving your goals and accomplishing the work that needs to get done; even though you are not physically at a location. No need to rub it in, but acknowledging accomplishments from your place away is a good reinforcement that the work is getting done.

Get your virtual office established and...enjoy the summer !

VIDEO LINK ALSO HERE - smiles.

@FergDevins @DevinsNetwork


How's that New Year Resolution going?

How's that new year resolution going?

At this stage, entering the fourth week of January and the start of a new year, we can sometimes get a little antsy about the promises we made to ourselves for the new year. There might be even more pressure if that new year resolution actually impacted more than just you and your plan for the year. You spoke those words, now you need the plan for action.

Have some fun and create some word art with some of the thoughts that are on your mind for your world in 2018:

When you look at your list you will find different magnitudes of thought and interest. Some of the thoughts might have significant consequence, some of them minor, some of them are things that  should just get done.  On a lighter scale, some are perhaps wishful thoughts.

Commitment

None of it will get done, without a commitment to do and action to follow.

Furthermore, whatever it is that you/we/ I want to get done - it doesn't just magically happen because someone decided to make it happen for us. We have the power to take the action and get on with the doing. As I often say "Your day is as good as you make it. My day is as good as I make it" - @FergDevins (click to tweet)

Two Resources

I've always been a big fan of Chris Brogan and Rob Hatch at owner.org. They have a couple of new year models that are worth reviewing. The first is "Brave New year", the second is Chris' "three words" approach to the year. What's really important here is that they set a context for action. They are not necessarily initiatives unto themselves. They set a context to shift mindset to help you get focussed on who and what you need to be to get things moving in a direction. That direction might be a continued direction or a new direction or perhaps a level above last year's direction. The important factor, in my opinion, is that they are foundational. They lay a foundation for the rest of the year. Chris and Rob have ongoing webinars and a slew of resources for personal and business development needs.

The other person that I have been watching, following and now engaged with, in a year-long program, is Benjamin Hardy. Benjamin is working on his PHD in Industrial and Organizational Psychology and has created the "52 Week Momentum" program for 2018. It is a weekly coaching session that drops into your email with resource recommendations, readings and occasional homework. Benjamin offers an on-screen webinar each week over 52 weeks. There are also lots of groups created so that you share in insights, learning and conversation about how your year is progressing. Benjamin also writes some very inspiring and helpful posts at Medium. He's one of the leading writers in that space and his clear thinking and suggestions for success are wonderfully inspiring.

Structured Support

So don't despair. Find your support network and system that you need to fulfill on success this year and for years to come. It might be a friend that you meet for coffee each week, your spouse, your children, your extended family or a mentor and coach. Perhaps your team at work needs to have a morning or afternoon workshop to determine "what's important and how are we going to get it done".For you personally, it can also be various personal support systems. Fitness - A Trainer, Diet - "Lose It App", Social Media Knowledge - Social Media Examiner, Finances -  Freshbooks, and the list goes on.

Like the famous weight loss coach for men Harvey Brooker (R.I.P.) used to say, "If you could have done it alone you would have done it already" (click to tweet)

Importantly, don't let another month slide by and still be sitting at the current place with respect to fulfilling your plan for the new year. Take action today. Map it out, write it down, plan milestones, make commitments, journal it, envision it, calendarize it. As Benjamin Hardy would suggest - decide who you need "to be" to make that happen.

Finally, when you question yourself about how that new year resolution is going, what response would you like to have for yourself? By setting your goals, with a plan for action, your year will be as good as you want to make it. Let's do this!

Wishing you much happiness, peace, joy and harmony in 2018. Cheers!

@fergdevins


Christmas tree lights

When the Christmas Tree is the Only Light

Presents are wrapped, baking is complete, plans are made for the holidays, kids are either in bed or on their own playing, the tv is off, the iPad is closed, the iPhone is silenced and it is time. It is time to turn off all the lights and experience that special moment when the Christmas Tree is the only light on in your home.

The tree simply glistens. With it comes memories of years gone by with family and friends. Dreams of cold winter nights with a fire burning, a hot tottie in hand and a fresh piece of shortbread.

When the Christmas tree is the only light on in the home, you can almost hear the angels singing your favorite carols in your mind. The pine scent is filling the room and ornaments twinkle in the lights.

In  Neil Pasricha's "The Book of (Holiday) Awesome", this is one of this moments that he captures as awesome. It is truly awesome. Peace, harmony, light and just simply a moment of silence reflecting with your own little Christmas creation - your Christmas tree.

Wishing you this moment for you and loved ones this Christmas. Just take that moment to dim or turn off the lights and let your tree shine brightly.

@fergdevins


Santa

When there is no line at the mall to meet Santa

Ho Ho Ho. That is the wonderful cheerful sound of Santa when positioned next to the Christmas tree in the mall. The even sweeter awesome moment is certainly when there is no line at the mall to meet Santa.

Neil Pasricha, in his "The Book of (Holiday) Awesome" captures this moment of awesome.

Whether you plan to visit Santa at the mall, or just happen to turn the corner and see Santa at the mall - it is one of the moments for kids of all ages to experience during the holiday season.

I still think that best plan is to do a little research into Santa's hours at the mall. By assessing his very busy agenda, you might be well advised to get to the mall when he has arrived with his sleigh. Early visitors may have a shorter line in front of them.

Wishing you much happiness this holiday season as you experience your own awesome moments at Christmas.

@fergdevins